BRITISH HIGH COMMISSION INDIA| Job Title (including Dept): | Administrative Officer, UKTI Defence & Security Organisation, BHC | ||
| Post: | New Delhi | ||
| Grade of Job: | A2 / LE III (with UK security clearance) | ||
| Successor Start Date | End April 2011 | Contract length: | Two Years – Renewable |
IMPORTANT: PLEASE READ THE FOLLOWING ELIGIBILITY CRITERIA FOR APPLYING FOR THIS POSITION
Only British passport holders are eligible to apply. Applicants must already hold Developed Vetting (DV) clearance or be capable of achieving it.
FORWARD JOB DESCRIPTION (FJD)/JOB SPECIFICATION
| Main purpose of job: The Administrative Officer will provide day-to-day operational and administrative support to the DSO Office in India whose task is to provide support to Industry in company-led marketing campaigns involving the collection of market intelligence, formulation of export strategies and advice on market penetration startegies in order to help companies in the UK Defence and Security sectors succeed in the Indian market and expand the UK's market share. In particular the job-holder will assist in the overall smooth working of the office. He/she will be a key part of the small, busy team and will be the focus for UK participation in exhibitions and events in the Defence and Security sector as well as organising and managing inward visits programmes. In addition, the incumbent will act as the operational contact for key external stakeholders, managing the budget as well as organising and managing diaries. | ||
| Provide a breakdown of the main duties and responsibilities, and the percentage of time they will occupy: | ||
| Type of work | Duties & responsibilities | % of time |
| Communicating & Influencing | · Liaison with Indian officials, Trades Associations and commercial companies in order to manage UK participation in exhibitions and events. · Acting as the first point of contact for telephone calls and general enquiries to the office, from UK, Indian and other stakeholders · Proactive liaison with local British High Commission staff on operational issues · Organise meetings, managing diary appointments, travel and accommodation for the team. · Taking initiative for liaison with relevant UK and Indian colleagues regarding the provision of IT/IS | 50% |
| Delivering Results | · Leading on maintaining the office database of companies and contacts, which is a key tool for the office · Maintaining reports and spreadsheets on the section’s performance against management targets and budgets. · Assisting the office in organising events including hosting international delegations · Assisting in maintaining the office filing structure, saving and retrieving important documents and information · Managing and filing office bills, bank receipts/records and ensuring payments are made on time and are effectively recorded | 20% |
| Customer Focus | · Liaison with companies and providing initial advice, particularly to SMEs, regarding market opportunities in India · Liaison with international stakeholders for varying purposes –e.g. fixing up visit schedules, planning events, organising meetings Key stakeholders include: UKTI DSO (London); Ministry of Defence (UK);The British High Commission; Indian MOD; British defence and security companies. | 10% |
| Problem Solving and Judgement | · Taking active part in team discussions to contribute towards enhancing UK’s defence and security market share. | 5% |
| Taking a Wider Perspective | · Over time, the incumbent will be expected to develop an understanding of the UK’s Defence and Security strategy and to acquire a broad knowledge of UK companies operating in the sector as well as export opportunities for British equipment. | 5% |
| Working with Others | · To be a key member of the team working to deliver the objectives and priorities of the UKTI Office in India. · Working closely with other teams within the British High Commission, to help achieve wider team objectives. | 5% |
| Learning & Development | · To show interest towards understanding the UK’s overall Defence and Security posture in the context of the Government’s overall objectives and the interface with other government departments. | 5% |
| Line Managers and Incumbents: Please give a brief description of the job as an aid to Selection Board decisions. Please include any developmental opportunities it offers. | ||
| The Administrative Officer will be a locally engaged, British passport holder who will work closely with the Head of UKTI DSO (India). The role will involve access to and handling of classified information so the officer must have or be capable of acquiring a UK Developed Vetting security clearance. In addition, the officer will have access to company commercial information concerning export campaigns so discretion is important. The job will involve interaction with VIPs and, from time to time, attendance at seminars, exhibitions and events and so good presentational skills are essential. The high volume work-load means that the job-holder must be well organised, able to act on their own initiative with the minimum of supervision and to deal efficiently and calmly with competing priorities and short deadlines. The job-holder must be a team player and since the administrative officer will be the first point of contact for external stakeholders, the job also includes an element of relationship building. | ||
| Resources managed – No staff or expenditure resources. | ||
1. Key competences required for the job (the four most important):
| | Essential | Useful |
| Excellent communication skills in English – both in writing and in person | Y | |
| Effective in communicating with a range of UK/local stakeholders | Y | |
| Ability to plan and organise a large number of tasks effectively and manage your own time | Y | |
| A sound working knowledge of Microsoft packages, including Outlook, PowerPoint, Word and Excel | Y | |
2. Specific specialised knowledge, qualifications or experience required for this job.
| Essential on arrival: · EDUCATION: A degree or equivalent qualification or the ability to demonstrate an equivalent level of knowledge and skill · EXPERIENCE: 1 year relevant experience of working in an office environment The ideal candidate will possess the following personal qualities: · Excellent interpersonal skills and ability to work as a reliable member of a team; · Efficient with excellent planning and organisational skills, including the ability to plan and organise timetables or diaries for others; · Good attention to detail; · Effective written and verbal communication skills; · The ability to work both on own initiative and under supervision · The ability to cope under pressure · Good all round IT skills. Ability to see things from a range of different perspectives. · Responsive and motivated, and able to ‘get things done’ · An interest in working with international visitors and organising itineraries, meetings and briefings · A willingness to learn about the work of UK Defence & Security organisations · Ability to set up administration systems reflecting good practice. Useful or training/guidance given once in job: Will be decided based on postholder’s need after candidate is on the job. |
3. Other job-related or local special factors not mentioned above, including any requirement for special security clearances:
| Security Clearance Level required: Applicant must already hold Developed Vetting clearance or be able to achieve it. |
4. Training requirements:
| | Essential | Useful | |
| Facilitation skills | | Y | |
5. Language: English
Very high quality of English, both written and oral, is essential for the job.
Level of language skill essential for the job:
Confidence: yes
Operational: yes
Extensive: Yes
For Operational and Extensive levels, which language skills are essential? Please tick all boxes that apply. (NB: Confidence Level only tests oral skills.)
Oral Yes
Listening Yes
Reading Yes
Writing Yes
Translation Yes
6. The vast majority of jobs are suitable for job-share or flexible working. Describe here how such arrangements could work for this position. Where this is not possible, clear and robust justification must be provided
The UKTI DSO Office in India encourages and follows flexible working methods. Authorisation for flexible working will be subject to approval by line manager based on business and employee needs.
7. Starting Salary: Between Rs. 25,298/- to Rs. 39,316/- per month (depending upon qualifications and experience of the candidate) with an additional 80% Responsibility Allowance and an additional allowance of 18%. The successful candidate will be provided with 21 days annual leave and in addition study, maternity/paternity and special leave in agreement with their line manager and taking into account the various business needs. Please note that applicants without a liability to pay Indian Income Tax will have their wages abated in line with HM Treasury guidelines.
The package entitles you to become a member of a medical benefits scheme that will include medical expenses and hospitalisation cover for self, partner and children, if you are a non diplomat spouse.
8. To apply:
Please note applications without the following will not be considered.
a) Complete the Job Application Form.
b) A copy of your latest CV.
c) Statement of Suitability: Please note: This will be an important part of the selection process. Applicants are advised to provide a 1 page written explanation of why they feel they are suitable for the post. This should not simply repeat verbatim information that is provided in the application form or CV, and should not be in the form of summary bullet points or abbreviated sentences. Candidates who do not provide an appropriate statement of suitability will not be considered.
We will accept only online applications. Please quote “Administrative Officer - UKTI DSO New Delhi" in the subject line and send to recruit.NewDelhi@fco.gov.uk by 11 am on Friday, 8th April.
Please note, the interviews will be conducted on Tuesday, 12th April. You will be required to be physically present for the interview at the British High Commission in New Delhi.
We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.
Job Details : Click here
Please note, only British passport holders are eligible to apply for the Administrative Officer – DESO position. Applicants must already hold Developed Vetting (DV) clearance or be capable of achieving it. Those applications who do not qualify the above eligibility, will not be considered. The deadline for sending the bids is 11 am on Friday, 8 April. Please see the above job specification for further details on “how to apply”. The interviews for this position will be held on Tuesday, 12 April.
For more job opportunities please visit Recruitment 2011
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